Case Study - Delivering efficiency savings across operations

Scottish Enterprise works with businesses across the country to encourage success and sustainability, and in its latest business plan, has identified five key growth areas: renewables, growth companies, internationalisation, innovation and transition to a low-carbon economy. Like many public sector organisations, it has a commitment to ensuring limited resources are invested to deliver maximum impact and part of this challenge is to drive out costs in its operations and maximise value for money.

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This challenge is one Scottish Enterprise’s procurement team is well aware of and its use of PCS is a key tool in helping to maximise return on its annual spend.  
Signing up to PCS in 2008, the procurement team has trained 65 of its staff throughout the organisation so that they are able to take direct responsibility for procurement below £50,000. Contracts above this amount are handled by the department’s nine procurement staff.

Procurement manager, Sasha Hyde, made the move from the organisation’s strategy team to procurement five years ago and has seen significant benefits since adopting PCS.

She explains: “The widespread use of Quick Quotes across the organisation has delivered real results in terms of efficiency and cost savings, it also means we have a high level of compliance as the system is auditable.

“Scottish Enterprise supports Scottish businesses as part of Scotland’s economic development.  So, as part of our procurement procedures, we advise operational staff using Quick Quote to actively engage with new suppliers in order to open up contract opportunities and ensure we are benefiting from competition.

“We also help businesses not registered on PCS, but looking to do business with the public sector, by supporting them through the sign-up process and directing them to organisations such as Business Gateway for ’Meet the Buyer’ events.

“Since adopting PCS and devolving procurement below £50,000 across the organisation, there have been significant efficiency savings.  Also, by ensuring teams are reaching out to as many suppliers as possible we are delivering real value for money and opening up access to contract opportunities for a wide range of businesses.”

Recent procurement undertaken by Scottish Enterprise includes a framework for commercialisation support to companies and a range of services associated with the development of the former Kvaerner Yard at Methil into a dedicated Energy Park for use by traditional and renewable energy sectors.