Publications

Useful procurement related publications and guides.

A. Suppliers' Charter

Joint statement between the Public Sector Procurement and Businesses to facilitate access to public sector procurement opportunities. Both public sector procurement and business accept that effective procurement practices are an important factor in ensuring a varied and competitive marketplace and creating opportunities for Small and Medium Enterprises (SMEs), as well as ensuring Best Value/Value for Money for the public sector. We recognise the need, where practical, to simplify and standardise processes and to ensure consistency in order to provide a fair and open approach to tendering...

E. Scottish Procurement Policy Note SPPN 5/2009

Public Contracts Scotland/National Advertising Portal System Developments - Quick Quote and Tender Mailbox

F. Supported Businesses in Scotland

The British Association of Supported Employment (BASE) with the support of the Scottish Government, STUC, GMB, Community, Unite and Social Firms Scotland has produced a brochure entitled Supported Businesses in Scotland. This brochure provides a list of Scotland based organisations who are Supported Businesses along with information, guidance and links on how to use Reserved Contracts and is currently in the process of being updated. Article 19 of the European procurement regulations permits public sector bodies to reserve contracts to supported businesses and it is Scottish Government policy that every public body should aim to have at least one contract with a supported factory or business.

H. Scottish Procurement Policy Note SPPN 09/2010

SPPN 09/2010 Public Contracts Scotland Website Developments, October 2010.

I. Scottish Procurement Policy Note SPPN 10/2010

SPPN 10/2010 Reserving Contracts for Supported Businesses, October 2010.

J. Public Contracts Scotland Progress Report 2009/2010

"Public sector procurement has evolved rapidly over the recent years with continued efforts to bring public sector and suppliers together with greater focus on making procurement as transparent and efficient as possible. This Public Contracts Scotland progress report highlights the steps which have been taken and provides a high level overview of future developments."

K. Scottish Futures Trust Hub Leaflet

The hub programme promotes and encourages public bodies to work together to deliver better public buildings and enhanced public services for communities across Scotland. The new way of working will deliver improved value for money for the public purse as well as significant social, community and environmental benefits. The organisations involved in the initiative include local authorities, health boards, police authorities, the Scottish Ambulance Service and Fire & Rescue Services. The joint working relationships that are created through the initiative provide increased opportunities for joint service and joint asset management planning. This should leverage significant added benefit through value for money and a fit for purpose public sector estate.

M. Public Contracts Scotland Progress Report 2011

Public sector procurement has evolved rapidly over the recent years with continued efforts to bring public sector and suppliers together with greater focus on making procurement as transparent and efficient as possible. This Public Contracts Scotland progress report highlights the steps which have been taken and provides a high level overview of future developments.

N. Supported Business Reserved Framework

A Framework Agreement for supported factories and businesses has been placed on behalf of the Scottish public sector.

O. PCS Tender – introducing a step change for 2013

Continuing to be rolled out in 2013, PCS Tender will introduce significant improvements for both buyers and suppliers. This eSourcing system represents a significant step change in public sector contracting, improving efficiencies by introducing a more standardised method of pre-qualification – directly reducing the time and cost involved in the pre-qualification process for suppliers.

P. Public Contracts Scotland Progress Report 2012

The PCS progress report 2012 celebrates significant results in connecting ever more Scottish suppliers, and in particular, SMEs, with public sector contract opportunities. Figures in the report show that, more Scottish SMEs than ever before are wining business with the Scottish public sector – in 2012, 68 per cent of suppliers awarded contracts through PCS were Scottish SMEs. And, PCS continues to increase levels of consistency by Scottish public sector buyers, with Scottish suppliers finding it easier to do business with the Scottish public sector – in 2012, 80 per cent of suppliers awarded contracts through PCS were Scottish. Along with performance figures from 2012, the report also outlines the impacts of developments such as PCS Tender, subcontracting and supported business framework, as well as innovations due for release this year.

PCS Release 2016.1

This document details the buyer facing updates released with Public Contracts Scotland Version 2016.1, which will be released on Friday 26th August 2016.

PCS Release 2016.2

This document details the buyer facing updates released with Public Contracts Scotland Version 2016.2, which will be released on Friday 28th October 2016.

Pairing Your PCS & PCS-Tender Accounts – Buyer Guide

This document covers how buyers can access their PCS-Tender account via PCS through Single Sign On. Once your accounts have been paired you will be able to access your PCS-Tender Dashboard directly from PCS instead of having to log in and out of the two systems.

Pairing Your PCS & PCS-Tender Accounts – Supplier Guide

This document covers how buyers can access their PCS-Tender account via PCS through Single Sign On. Once your accounts have been paired you will be able to access your PCS-Tender Dashboard directly from PCS instead of having to log in and out of the two systems.

R. Public Contracts Scotland – Tender Information Leaflet

Further information on the PCS-Tender system for buyers and suppliers.

S. Public Contracts Scotland Progress Report for 2014 and 2015

PCS - Connecting Public and Private Sector Business

 

Since its launch in 2008, Public Contracts Scotland has played a vital role in helping to reform public sector procurement. Not only has the service delivered wide-ranging, beneficial impacts on the Scottish public sector, PCS has demonstrated year-on-year improvements which have benefitted suppliers by increasing access to public sector opportunities.

V. Contract Register Functionality on Public Contracts Scotland (PCS)

A document detailing the introduction of the buyers contract register on PCS, December 2015.

W. Public Contracts Scotland Progress Report 2013

Along with performance figures from 2013, the Report outlines the developments progressed during the year.

X. Changes resulting following the introduction of the ESPD - Communication to procurement officers

The European Single Procurement Document (ESPD) is introduced by the new EU Public Procurement Directive. This is a legal requirement for all procurements with an estimated value of the OJEU threshold and above, commenced on or after 18 April 2016.  It is best practice to use the ESPD (Scotland) document for all regulated procurements below the OJEU threshold to provide consistency for Procurement Officers and potential suppliers.

 This document sets out guidance for procurement officers