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Notice Details

Title: Intelligent Street Lighting Design, Install LED’s & Supply, Install, Manage CMS and Wireless Network
Published by: Glasgow City Council
Publication Date: 10/04/2017
Deadline Date: 10/05/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: The council requires a web-hosted Central Management System (CMS) that allows the LED lighting across the city of Glasgow to be controlled. The council will be procuring circa 3,500 LED lanterns as part of this procurement exercise. The contractor will be required to manage an installation schedule, to be complete for December 2018, that ensures the LED lanterns and the CMS are simultaneously installed and fully compatible. The contractor will be required to maintain the CMS through the life of the contract. The CMS will be required to be sufficiently scalable to add up to circa 20,000 LED lanterns through two subsequent installations during the initial contract term
CPV: 34928500, 34928530, 45310000, 45316110, 64200000, 32510000, 72720000, 72268000, 72261000, 34928500.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Laura Shaw

Telephone: +44 1412876421

E-mail: laura.shaw@glasgow.gov.uk

NUTS: UKM34

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Intelligent Street Lighting Design, Install LED’s & Supply, Install, Manage CMS and Wireless Network

Reference number: GCC004262CPU

II.1.2) Main CPV code

34928500

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The council requires a web-hosted Central Management System (CMS) that allows the LED lighting across the city of Glasgow to be controlled. The council will be procuring circa 3,500 LED lanterns as part of this procurement exercise. The contractor will be required to manage an installation schedule, to be complete for December 2018, that ensures the LED lanterns and the CMS are simultaneously installed and fully compatible. The contractor will be required to maintain the CMS through the life of the contract. The CMS will be required to be sufficiently scalable to add up to circa 20,000 LED lanterns through two subsequent installations during the initial contract term

II.1.5) Estimated total value

Value excluding VAT: 4 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

34928530

45310000

45316110

64200000

32510000

72720000

72268000

72261000

34928500

II.2.3) Place of performance

NUTS code:

UKM34


Main site or place of performance:

UK,Glasgow

II.2.4) Description of the procurement

The council requires a web-hosted Central Management System (CMS) that allows the LED lighting across the city of Glasgow to be controlled; to reduce energy consumption and manage the lighting levels and reporting on failures. A communications network that carries the commands from the CMS to the lights and information from the lamps with sufficient bandwidth and density of aggregation points and light sensors to meet the needs of each area covered. This network shall facilitate the communication from other sensors associated with a Smart City. The CMS must be approved for use under the Balance and Settlement Code (BSC) by Elexon(https://www.elexon.co.uk/reference/technical-operations/unmetered-supplies/central-management-systems/). Glasgow City Council will be procuring circa 3,500 LED lanterns as part of this procurement exercise. The contractor will be required to manage an installation schedule, to be complete for December 2018, that ensures the LED lanterns and the CMS are simultaneously installed and fully compatible. The contractor will be required to maintain the CMS through the life of the contract. The CMS will be required to be sufficiently scalable to add up to circa 20,000 LED lanterns through two subsequent installations during the initial term of the contract. These additional installations are subject to further approval and funding by the council.

II.2.5) Award criteria

Criteria below:

Quality criterion: Community Benefits / Weighting: 10

Quality criterion: Work Force Matters / Weighting: 5

Quality criterion: Technical / Weighting: 35

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The council will have the opportunity to issue two renewals each of up to 5 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Identification of the project:

This project is partly funded by the European Regional Direct Funding (ERDF)

II.2.14) Additional information

The estimated value detailed in II.1.5 is inclusive of the additional installations as referred to in the II.2.4 which are subject to further funding and approval by the council.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The bidders proposed CMS must be approved for use under the Balance and Settlement Code (BSC) by Elexon(https://www.elexon.co.uk/reference/technical-operations/unmetered-supplies/central-management-systems/)

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the Economic and financial requirements set out in the document titled Contract Notice Intelligent Street Lighting Additional Information, which is contained within the Buyers Attachment area of PCS-T, in order to participate in the tendering process.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

4.C.1.2: Bidders will be required to provide TWO examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this contract notice and contained in the specification documents attached in PCS-T. Bidders should download the attachment contained within the ESPD 4.C.1.2 (titled Intelligent Street Lighting - Professional and Technical Ability) review and upload their response accordingly in PCS-T in the format of this attachment.


Minimum level(s) of standards required:

Bidders are required to achieve a minimum of 60 marks out of the 100 marks available for this section.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Terms and conditions of the contract will be provided in the Invitation to Tender documentation

Key Performance Indicators applicable to the contract will be provided in the Invitation to Tender documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/05/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/07/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This contract has the option of two contract renewals. Further notices may be published if these renewals are not taken. subsequently further renewals may take place upon the full expiry of this contract.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Additional Information pertaining to this Contract Notice is contained in the document titled Intelligent Street Lighting Contract Notice Additional Information attached within the Buyers Attachment area of PCS-T. Bidders must ensure they read this document in conjunction with this Contract Notice.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 7860. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders who are invited to the invitation to tender stage of this procurement exercise will be asked to review a Community Benefits Menu and indicate the type and volume of any Community Benefits they would be willing to offer through the delivery of this contract.

Community Benefits will form 10% of the overall award criteria at the invitation to tender stage.

(SC Ref:491176)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412872000

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.5) Date of dispatch of this notice

07/04/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: laura.shaw@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
640Glasgow and Clyde Valley City DealSpecial Projects/Events
271500Services - Information Communication TechnologyInformation Communication Technology
181800Street LightingEnvironmental Services
279999other Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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