View Notice

The buyer is not using this website to administer the notice. To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Add notice to my Public Contracts Scotland Interest List

Notice Details

Title: Planned Preventative Maintenance to Public Buildings
Published by: Perth & Kinross Council
Publication Date: 21/04/2017
Deadline Date:
Deadline Time:
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Has Documents: No
Abstract: 1.1 Perth & Kinross Council (the ‘Employer’) is seeking to appoint suitably qualified and experienced contractors to undertake Planned Preventative Maintenance to non-domestic properties in the Perth and Kinross Council area.
CPV: 50000000, 50000000, 50000000, 50000000, 50000000, 50000000, 50000000, 50000000, 50000000.

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Perth & Kinross Council

Pullar House, 35 Kinnoull Street

Perth

PH1 5GD

UK

Contact person: Lynn McGeorge

Telephone: +44 1738475000

E-mail: LEMcGeorge@pkc.gov.uk

Fax: +44 1738475510

NUTS: UKM27

Internet address(es)

Main address: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planned Preventative Maintenance to Public Buildings

Reference number: TES/PlanPrevMain/201701/LM/N/H

II.1.2) Main CPV code

50000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

1.1 Perth & Kinross Council (the ‘Employer’) is seeking to appoint suitably qualified and experienced contractors to undertake Planned Preventative Maintenance to non-domestic properties in the Perth and Kinross Council area.

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 8 026 000.00 GBP

II.2) Description

Lot No: 1

II.2.1) Title

Electrical/ Security

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 1 Electrical/Security – to include Automatic Doors, Cabinet/ Fan Convection Heaters. CCTVs, Door Access, Electric Car Charging Points, Electrical Testing & Inspection, Emergency Lighting, Fire Alarms, Fixed & Portable Fire Fighting Equipment, Fire Stopping, Fire Suppression System, Gas Detection Equipment, Induction Loops, Intruder Alarm/Staff Call, Lifts (Goods & Passenger), Lightning & Cathodic Protection, Nurse Call, PAT & Fixed Appliance Testing, Patient lifting and handling apparatus, Sports pitch floodlighting, storage heaters, VESDA, Window Blinds

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: KPI / Weighting: 3

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 2

II.2.1) Title

HVAC

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 2 HVAC – to include Air Conditioning, AHU’s, Biomass Boiler Maintenance, Boiler Servicing & Maintenance, Boilers – Pressurisation Units/ Booster Sets, BEMS, Canopy Fans/ Extractor Fans, De- humidifiers, Ductwork - Cleaning/servicing, Dust extraction units, Fire Fighting Equipment – dry risers systems, Fuel Tanks, Fume Cupboards, Gas Tightness Testing, Generator Servicing, Grease Trap Dosing Systems, Grease Traps, Humidifiers, Kitchen Equipment Maintenance, Local Exhaust Ventilation Systems, Mains Pressure Relief Systems, Plate Heat Exchangers, Pressure Relief Systems, Sprinkler Systems, Sunpipes, Swimming Pool Plant, Trane Chiller, Urinal/ Water Saving Controllers, Water Coolers, Windcatchers, Zip Taps

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: KPI / Weighting: 3

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 3

II.2.1) Title

Water Management

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 3 Water Management – Legionella & Water Hygiene

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: KPI / Weighting: 3

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 4

II.2.1) Title

Laundry

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 4 Laundry – to include duct cleaning and equipment maintenance

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: KPI / Weighting: 3

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 5

II.2.1) Title

Renewables

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

Lot 5 Renewables – to include CHP Plant Servicing, Ground Source Heat Pumps, Solar Thermal Panels, Rainwater Harvesting, Air Source Heat Pumps, Photo Voltaic

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: KPI / Weighting: 3

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 6

II.2.1) Title

Roof Restraint Systems

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

1.2 A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: KPI / Weighting: 3

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 7

II.2.1) Title

Septic Tanks

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: KPI / Weighting: 3

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 8

II.2.1) Title

Public Conveniences

II.2.2) Additional CPV code(s)

50000000

II.2.3) Place of performance

NUTS code:

UKM27


Main site or place of performance:

Perth and Kinross Council Area

II.2.4) Description of the procurement

A key requirement is to ensure that all operational Council properties comply with statutory and regulatory legislation as well as Perth and Kinross Council’s corporate policy standards. The contractors will perform a planned preventative maintenance inspection which will assess the condition of the equipment, carry out any remedial work resulting from that inspection, respond to the breakdown of equipment and rectify the situation, carry out minor modifications to existing equipment, and advise the Employer on any improvements which may benefit the Employer.

II.2.5) Award criteria

Quality criterion: Management and Supervision / Weighting: 15

Quality criterion: Adequacy of Resources / Weighting: 9

Quality criterion: Contract Administration / Weighting: 15

Quality criterion: KPI / Weighting: 3

Quality criterion: Health and Safety / Weighting: 12

Quality criterion: Sustainability / Weighting: 6

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2016/S 200-360882

Section V: Award of contract

Lot No: 1

Title: Electrical/ Security

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

31/03/2017

V.2.2) Information about tenders

Number of tenders received: 9

Number of tenders received from SMEs: 3

Number of tenders received by electronic means: 9

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Robertson Facilities Management

Castle Business Park

Stirling

FK9 4TZ

UK

Telephone: +44 1786277797

NUTS: UKM27

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 5 415 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Title: HVAC

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

31/03/2017

V.2.2) Information about tenders

Number of tenders received: 7

Number of tenders received from SMEs: 3

Number of tenders received by electronic means: 7

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Richard Irvin Energy Solutions

Irvin House, Hareness Road

Aberdeen

AB12 3LE

UK

Telephone: +44 1415688800

NUTS: UKM50

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 1 686 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3

Title: Water Management

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

31/03/2017

V.2.2) Information about tenders

Number of tenders received: 9

Number of tenders received from SMEs: 4

Number of tenders received by electronic means: 9

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Integrated Water Services Ltd

Unit 3a Monkland Ind Est Kirkshaws Rd, Coatbridge

Coatbridge

ML5 4RP

UK

Telephone: +44 1236436686

Fax: +44 1236436689

NUTS: UKM36

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 865 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 4

Title: Laundry

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 5

Title: Renewables

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

31/03/2017

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 1

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Alternative Heat Ltd

11 Burrenreagh Road

Castlewellan

BT31 9HH

UK

Telephone: +44 2843770700

Fax: +44 2843778404

NUTS: UKN03

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 60 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 6

Title: Roof Restraint Systems

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 7

Title: Septic Tanks

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section V: Award of contract

Lot No: 8

Title: Public Conveniences

A contract/lot is awarded: No

V.1 Information on non-award

The contract/lot is not awarded

No tenders or requests to participate were received or all were rejected

Section VI: Complementary information

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The contract values are based on the Council's predicted estimated volumes.

(SC Ref:491873)

VI.4) Procedures for review

VI.4.1) Review body

Perth & Kinross Council

Pullar House, 35 Kinnoull Street

Perth

PH1 5GD

UK

Telephone: +44 1738475000

E-mail: contracts@pkc.gov.uk

Fax: +44 1738475510

Internet address(es)

URL: http://www.pkc.gov.uk

VI.4.2) Body responsible for mediation procedures

Scottish Courts Service

Saughton House, Broomhouse Drive

Edinburgh

EH11 3XD

UK

Telephone: +44 1312252595

E-mail: enquiries@scotcourts.gov.uk

Fax: +44 1312406755

Internet address(es)

URL: http://www.scotcourts.gov.uk/index.asp

VI.4.4) Service from which information about the review procedure may be obtained

Perth & Kinross Council

Pullar House, 35 Kinnoull Street

Perth

PH1 5GD

UK

Telephone: +44 1738475000

E-mail: contracts@pkc.gov.uk

Fax: +44 1738475497

Internet address(es)

URL: www.pkc.gov.uk

VI.5) Date of dispatch of this notice

19/04/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: LEMcGeorge@pkc.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391011Buildings - MaintenanceWorks - Construction, Repair and Maintenance
191300Energy EfficiencyFacilities and Management Services
191411Lifts - Repair and MaintenanceFacilities and Management Services
192110Security - Access ControlFacilities and Management Services
182000Testing and InspectionEnvironmental Services
199999other Facilities and Management ServicesFacilities and Management Services
229999other Health and SafetyHealth and Safety

Delivery Locations

Delivery Locations
IDDescription
140Tayside, Central & Fife

Document Family

Hide related notices
OCT260526: Planned Preventative Maintenance to Public Buildings
Publication Date: 14/10/2016
Deadline: 18/11/2016
Notice Type: 02 Contract Notice
Authority name: Perth & Kinross Council
APR280568: Planned Preventative Maintenance to Public Buildings
Publication Date: 21/04/2017
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Perth & Kinross Council

Copyright © Public Contracts Scotland