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Notice Details

Title: Scotland's Census 2021 Data Collection Operational Management System and Integration Services
Published by: National Records of Scotland
Publication Date: 21/04/2017
Deadline Date: 22/05/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.
CPV: 72314000, 72314000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

National Records of Scotland

Ladywell House, Ladywell Road

Edinburgh

EH12 7TF

UK

Telephone: +44 1313144215

E-mail: leanne.gourlay@nrscotland.gov.uk

NUTS: UKM25

Internet address(es)

Main address: http://www.nrscotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.scotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.scotland.gov.uk


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Scotland's Census 2021 Data Collection Operational Management System and Integration Services

II.1.2) Main CPV code

72314000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72314000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Overview

Scotland’s Census is a count of population and households in Scotland which currently takes place once every ten years. The next census in 2021 will be conducted primarily online. The Data Collection Operational Management System and Integration Services contract will manage the data collection operation for Census 2021. There are distinct, but very interlinked, requirements within this contract - the Data Collection Operational Management System and the Integration of Services.

The Data Collection Operational Management System, which is one of several systems, sits at the centre of the Census data collection operation and will be used to manage the interactions with each address in Scotland and allow tracking of Census returns. It will sit in a secure hosted environment. The Data Collection Operational Management System and Integration Services is built from a number of components to collect, store, analyse, distribute and report on data collection operational information.

The Integration of Services requirement includes a systems integration service to manage the Census systems and services end-to-end across all the developments throughout the collection period. For clarity, this will involve managing systems and services that may not directly integrate with the Data Collection Operational Management System and Integration Services functionality.

As part of the preparations for the census in 2021 a rehearsal to test the systems, procedures and supplier delivered tools is planned for 2019.

We are looking for a Service Provider to provide the Data Collection Operational Management System and Integrated Services which includes;

- the development and management of the Enumeration Address Register and the interactions with addresses, including a user interface to allow manual as well as automatic updates to be made

- Processing of operational information based on defined business rules, including a user interface to manage and update business rules

- An integration capability to allow data from multiple sources to be combined to update the Enumerator Address Register

- The creation of data interfaces between the Data Collection Operational Management System and Integration Services and a variety of sources and suppliers. It is recognised that the data required to move across these data interfaces will vary considerably in terms of their complexity, depending on the volume and frequency of transfer and the census systems, services or suppliers involved.

- The ability to track census returns.

- To provide predefined and ad-hoc summary reports

- Secure decommissioning of systems and services, including the extraction of data for use in other Census processes and to plan for future censuses.

II.2.5) Award criteria

Criteria below:

Quality criterion: As set out in ITT / Weighting: 60%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Authority reserves the right to extend the contract for up to one year

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The Authority shall not be setting minimum standards with regard to turnover and financial ratios but reserves the right to review the latest audited accounts of the successful bidder prior to contract award.

For Question 4B.5 of the ESPD, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.

Employer's (Compulsory) Liability Insurance - GBP5,000,000

Public Liability Insurance - GBP5,000,000

Professional Indemnity Insurance - GBP5,000,000


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Q4C.1.2 (Overall Weighting 80%) Respondents shall need to demonstrate experience and suitability to meet the requirement by providing details of two previous contracts which demonstrate the following:

a) delivery of secure IT systems and services (20%)

b) building and implementing data interfaces (20%)

c) delivery to fixed timetable with critical go-live dates (20%)

d) utilisation of iterative design methodologies (10%)

e) demonstrate collaboration with multiple suppliers and multiple client teams (10%)

f) complex integration involving multiple interfaces to other third party solutions (20%)

Q4C.2 (Overall Weighting 5%) Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

Q4C.5 (Overall Weighting Pass/Fail) Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.

Q4C.6 (Overall Weighting Pass/Fail) Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

Compliance with TIA-942 at Rating 3 or Rating 4 or equivalent.

Q4C.7 (Overall Weighting 5%) Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

that you have a corporate environmental management system and how this will minimise the environmental impact of your proposed response.

Q4C.9 (Overall Weighting 10%) Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Q4C.10 (For information only, no weighting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Q4D.1 (Overall Weighting Pass/Fail) Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),


Minimum level(s) of standards required:

Bidders should provide two examples of contracts/projects which meet the above criteria.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/05/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/07/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Award Criteria

The scoring system used to evaluate the award criteria in the ITT will be as follows:

0 Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 Poor Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited

detail or explanation to demonstrate how the requirement will be fulfilled.

2 Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details

on how the requirement will be fulfilled in certain areas.

3 Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on

how the requirements will be fulfilled.

4 Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a

thorough understanding of the requirement and provides details of how the requirement will be met in full.

Tenderers should also note that the estimated value of the requirement as set out in Section II.1.5 and Section II.2.6 is considered to be a high estimate. We expect the actual value of the requirement to be within the range of GBP1,500,000 to GBP5,000,000.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=491956.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Supplier(s) will be required to embrace the concept of sustainable development and community benefits and will be required to work with its partners to deliver employment/training opportunities and other community benefits.

(SC Ref:491956)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=491956

VI.4) Procedures for review

VI.4.1) Review body

National Records of Scotland

Ladywell House, Ladywell Road

Edinburgh

EH12 7TF

UK

Telephone: +44 1313144215

Fax: +44 1313144256

Internet address(es)

URL: http://www.nrscotland.gov.uk

VI.5) Date of dispatch of this notice

20/04/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
24/04/2017 09:23Financial Standing and Checks

Please refer to the issued contract notice. With reference to Section III.1.2) Economic and financial standing - 2nd paragraph

Delete the following wording " The Authority shall not be setting minimum standards with regard to turnover and financial ratios but reserves the right to review the latest audited accounts of the successful bidder prior to contract award"

Replace with " The Authority shall not be setting minimum standards with regard to turnover and financial ratios. However if a bidder is successfully shortlisted through the ESPD evaluation process it will be requested to submit its last two years of audited accounts for assessment by the Scottish Government Finance Team. The bidder will be given a financial health check and this will be used to determine whether the bidder will be invited to tender."
Main Contact: leanne.gourlay@nrscotland.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
700Scotland's Census 2021Special Projects/Events
279999other Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
21/04/2017 ESPD DCOMS ESPD Data Collection Operational Management System & Integration Services128.56 KB15
21/04/2017 ESPD DCOMS ESPD Data Collection Operational Management System & Integration Services128.56 KB26

Replaced Documents

There are no previous versions of these documents

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