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Notice Details

Title: Provision of Fresh Fruit & Vegetables
Published by: Aberdeenshire Council
Publication Date: 21/04/2017
Deadline Date: 23/05/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: Aberdeenshire and Aberdeen City Councils require provision of fresh fruit, fresh vegetables and prepared vegetables to be supplied to education and social care institutes, as well as any other internal venues such as cafes, canteens or leisure facilities.
CPV: 03221200.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Contact person: Melanie Mackenzie

Telephone: +44 1224665652

E-mail: Melanie.Mackenzie@aberdeenshire.gov.uk

NUTS: UKM50

Internet address(es)

Main address: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.1) Name and addresses

Aberdeen City Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1224665652

E-mail: CPSCityShire@aberdeencity.gov.uk

NUTS: UKM50

Internet address(es)

Main address: http://www.aberdeencity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Fresh Fruit & Vegetables

Reference number: 000-AKBH6285

II.1.2) Main CPV code

03221200

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Aberdeenshire and Aberdeen City Councils require provision of fresh fruit, fresh vegetables and prepared vegetables to be supplied to education and social care institutes, as well as any other internal venues such as cafes, canteens or leisure facilities.

II.1.5) Estimated total value

Value excluding VAT: 2 900 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM50

II.2.4) Description of the procurement

Aberdeenshire and Aberdeen City Councils require provision of fresh fruit, fresh vegetables and prepared vegetables to be supplied to education and social care institutes, as well as any other internal venues such as cafes, canteens or leisure facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 2 900 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Contract can be extended for a further period or period(s) of up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidder is required to provide a certificate from the registrar of companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated:

Employers Liability Insurance minimum of GBP5m

Public Liability Insurance minimum of GBP5m

Product Liability Insurance minimum of GBP5m

Motor Insurance as appropriate for carrying out the contract.

The Authority will use an independent credit scoring organisation, namely Creditsafe, to conduct appropriate financial probity checks. An unsatisfactory report may result in further detailed financial checks.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice.

Bidders will be required to provide a statement of the relevant supply chain management and/or tracking systems used. For example provide details of supply chain management and tracking systems e.g. stock/IT systems utilised, logistics arrangements.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

As stated within the tender documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/05/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 20/09/2017

IV.2.7) Conditions for opening of tenders

Date: 23/05/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Dependant on whether the decision is taken to extend the contract or not. Would either be 24 or 36 months from Contract start date.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3) Additional information

Questions in relation to this tender exercise and associated documents must be raised using the Question & Answer facility provided within this contract notice. Furthermore, any potential errors or omissions within the tender documentation issued by Aberdeenshire Council that is identified by economic operators must be raised with Aberdeenshire Council using the Question & Answer facility as soon as it has been identified. If an economic operator submits their tender response having applied their own assumed correction to any document, it may result in the rejection of their tender.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=492363.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council aims to act as a role model within the public sector, by carrying out its activities in a responsible and sustainable manner, considering how it can improve the economic, social and environmental wellbeing of the area.

The following themes have been identified as proportionate and relevant in relation to this contract.

i) Work place experience / apprenticeships

ii) educational school / student visits

iii) delivering training and development

iv) development of the supply chain

v) support to community food groups

vi) sponsorship / charity work.

Tenderers are required to submit information in relation to Community Benefits to be offered in Appendix 5 - Award Questionnaire.

(SC Ref:492363)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=492363

VI.4) Procedures for review

VI.4.1) Review body

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1224665652

Internet address(es)

URL: http://www.aberdeenshire.gov.uk

VI.5) Date of dispatch of this notice

19/04/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: Melanie.Mackenzie@aberdeenshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
111200Food and BeveragesCatering

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSize
21/04/2017ITT Fruit & Vegetables 190417ITT Fruit & Vegetables75.45 KB
21/04/2017Appendix 1 - Statement of Requirements - F&V - 190417Appendix 1 - Statement of Requirements40.72 KB
21/04/2017Appendix 2 - Pricing Schedule - F&V - 190417Appendix 2 - Pricing Schedule33.71 KB
21/04/2017Appendix 3 - Declaration - F&V - 190417Appendix 3 - Declaration23.12 KB
21/04/2017Appendix 4 - Conditions of Contract - F&V - 190417Appendix 4 - Terms & Conditions49.39 KB
21/04/2017Appendix 5 - Award Questionnaire - F&V - 190417Appendix 5 - Award Questionnaire44.81 KB
21/04/2017Appendix 6 - Delivery LocationsAppendix 6 - Delivery Locations28.64 KB
21/04/2017Appendix 7 - REGULATION (EU) No 543 2011Appendix 7 - EU Standard2.26 MB
21/04/2017Appendix 8 - TUPE InformationAppendix 8 - TUPE Information11.40 KB
21/04/2017ESPD v1.9 F&VESPD Fruit & Vegetables135.76 KB

Replaced Documents

There are no previous versions of these documents

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